•  Acne and Rosacea Management  •  Advisory Services  •  Allergy  •  Amniotic Fluid leaks•Angina
•  Anti-fungals  •  Appearance Medicine  •  Arthritis  •  Asthma & COPD  •  Blood Pressure  •  Books     (Medical)  •  Breast Cancer  •  Cardiovascular   •  CD Audio Sales  •  Cervical Screening  •  Compression     Hosiery  •  Depression  •  Dermatology  •  Diabetes  •  Diagnostics  •  Eczema  •  Education  
•  Electromedical Equipment  •  Erectile Dysfunction  •  Fibre Supplement  •  Financial Services 
•  Furniture/Tables/Plinths  •  Hand Hygiene  •  Hypertension  • Immunisations/Vaccines  
•  Incontinence  •  Infant Nutrition  •  Infant Sleep  •  Infection Control  •  Infectious Diseases - Hepatitis B     and HIV •  Insurance  •  Melanoma  •  Menorrhagia  •  Minor Surgical Procedures  •  Nasal     Decongestant  •  Natural Health  •  Ophthalmology  •  Osteoporosis  • Pain Management  •  Pelvic Floor     Prolapse  •  Political Advocacy  •  Psoriasis  •  Pulse Oximetry  •  Recruitment/Locum Work  
•  Representation  •  Resuscitation  •  Skincare  •  Sleep Apnoea  •  Smoking Cessation  •  Software     Vendors •  Spirometry  •  Surgical Instruments  •  Sutures  •  Telecommunications  •  Travel  
•  Women’s Health  •  Wound care

The meeting is structured to allow and encourage delegates to mix with industry during all catering sessions. The trade display areas host all catering functions.

Industry space will be allocated as exhibitors are confirmed.

The Energy Events Centre is a few minutes walk from its sister facility, the Rotorua Convention Centre, and from major hotels, cafes and restaurants.

All space will be allocated on a first rights basis (until Feb 2024), with preference to Platinum and Gold Sponsors.

Platinum Sponsorship (limited to two companies)....................................................$17,950 +GST
 Includes:

• triple stand space (9m x 2.4m), 
• 5 complimentary rep registrations
• 2 page (or DPS) colour ads in the conference proceedings (with placement preference), 
• Satchel insert
• Prize giving slot on Sun 11 June if awarding a conference prize
• Acknowledgement as the principal sponsor(s) for the meeting on: 
  • website 
  • delegate newsletters 
  • conference registration brochure
  • onsite conference signage

Gold Sponsorship.............................................................................................................$10,950 +GST
Includes:

• triple stand space (9m x 2.4m), 
• 4 complimentary company representative registrations, 
• 1 page colour ad in Conference Proceedings, 
• Satchel insert

Silver Sponsorship...........................................................................................................$ 6,950 +GST
Includes:

• double stand space (6m x 2.4m)
• 2 complimentary company representative registrations
• 1/2 page ad in Conference Proceedings

Exhibition Stand Space
Includes:

• Single Stand Space (3m x 2.4m) (Bronze Sponsorship).................................$ 3,950 +GST
  • 1 complimentary company representative registration
  • colour 1/4 page ad in Conference Proceedings.

•  Single Table Space (2m x 1.2m) ; Bronze Sponsorship................................$ 2,500 +GST
  • Includes 1 complimentary company representative registration 
  • colour 1/4 page ad in Conference Proceedings.

Notes and participation inclusions:

• Price includes partitioning/panels, lights and power 
  
  • All single stand spaces are 3m x 2.4m
  • Table spaces are 2m x 1.2m
  • Trestle table (2m x 0.6m) and chairs can be arranged for space on request
  • Includes a list of the conference participants, with contact details of those who have given permission for name publication
  • Acknowledgement on registration, website and proceedings of company participation

  Exhibitor Registration

  
  Each exhibitor will receive one free exhibition registration per trade stand purchased.
  This includes:
  
  * Name Badge
  * List of participants
  * Conference Programme
  * Morning and Afternoon Teas
  * Lunches 
  
  All other booth personnel must register at a fee of $345 ea.
  Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form..

   

  OTHER SPONSORSHIP OPTIONS

  Satchel Insert $500+GST
  • A4 or smaller insert into conference satchel
  • List of delegates attending with contact details from those who have given permission
  
  Satchel Sponsor $7,500+GST
  Includes;
  • Logo acknowledgement on conference satchels
  • Acknowledgement on registration brochure, website and proceedings as Satchel Sponsor
  • Content on CD ROM
  • List of delegates attending with contact details from those who have given permission
  • Full page ad in conference proceedings if not already an exhibitor
  
  Name Tag Sponsor  $2,500+GST
  Plus cost of production. Includes;
  • Logo acknowledgement on name labels (must be worn by all attendees)
  • GPCME logo will be on the name labels lanyard (necklace)
  
  Lanyard Sponsor  $1,500+GST
  Plus cost of production. Includes;
  • Supply 1,100 lanyards with sewn C-Hook at each end (double ends to connect to name tags)All medical attendees will be handed the sponsored lanyards.
  • Exhibitors will be supplied with a blue GPCME lanyard.
  
  Welcome Function $4,000+GST
  Fri 07 June 2024. Includes;
  • Naming rights to the Welcome Function
  • Acknowledgement and introduction at the Welcome Function
  • Opportunity to address the participants at the function
  • List of attendees at Cocktail Function, and addresses from those with permission
  • 1⁄2 page ad in conference proceedings if not an exhibitor
  
  Conference Recording $1,000+GST
  • Logo placement on Conference CDROM/DVD on website and digital content and physically acknowledged on the disk
  
  Registration Brochure $1,500+GST
  • Full page ad in Registration Brochure distributed as an A4 insert into the Feb and April editions of NZ Doctor.

  Internet Station $2,250+GST
  Includes;
  • 4 laptops linked to an internet hub
  • Internet connection and cabling
  • Black and white laser printer
  • Includes signage acknowledging sponsorship of the internet station
  • Full page ad in conference proceedings if not an exhibitor

  Pocket Programme $2,250+GST
  • This information will include conference programme, map of Rotorua, opening times for displays and
  exhibits, hotel check-in and check-out times, details of local restaurants and useful contact phone numbers

  Coffee Cart Sponsorship $3,500+GST
  Includes;
  • Company Signage on Coffee Cart
  • Acknowledged as Coffee Cart sponsor on Floor Plan
  • Acknowledgement on conference communication to delegates to
  ‘Get your daily dose from the Company Coffee Cart’
  • List of attendees and addresses from those with permission

  iPhone/Android/Smartphone App $5,000+GST
  Includes;
  • Company logo/message each time a delegate begins the application on their smartphone
  • Acknowledged as the smartphone sponsor throughout the application
  • Opportunity to include a specific reminder (x3) during the conference, pushed to all smartphone users who have downloaded the application.
  

  
  

  Exhibition/Sponsorship Application

  Applications for exhibition/sponsorship participation can be made on the attached form. Upon receipt a GST invoice/receipt will be forwarded confirming your participation.  All space is allocated on a first-in first-served basis with preference to Platinum, Gold and Silver participants. The organisers reserve the right to change the floor plan to ensure exhibitors receive the best exposure possible with delegates and catering stations to encourage foot traffic in all areas.
  

  Click to Download Exhibition Floor Plan

  CLICK TO COMPLETE ONLINE SPONSORSHIP/EXHIBITION FORM

  
  Notes and participation inclusions:
  • Price inlcues partitioning/panels, lights and power 
  • All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
    • Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
  • Includes a list of the conference participants, with contact details of those who have given permission for name publication
  • Acknowledgement on registration, website and proceedings of company participation

  Cancellation

  
  Cancellations received in writing prior to 31 March 2024 will be refunded all monies paid less an administration fee of $500+GST. After this date no refunds will be made.
  
  The organisers reserve the right to cancel the exhibition due to events or circumstances beyond their control. All monies received will be refunded in full in this situation.

  Catering

  All catering and functions will be held amongst the trade/exhibition display areas. The organisers will work with the catering company to ensure all positions receive the best possible exposure with delegates.

  All exhibitors will be catered for 30min prior to the scheduled catering breaks.

  Internet Access

  Internet connections (broadband) are available to your stand space at the Rotorua Energy Events Centre. Cost is payable prior to the meeting; $200+GST

  Click to download internet order form.

  Insurance

  It is the responsibility of each sponsor to ensure that their stand and goods on display are adequately insured for theft and damage.

  Security

  General site and access security will be provided for all exhibition by the Rotorua Energy Events Centre staff.  Security of your exhibition site during the day is individual responsibility.

  Conference Proceedings Ads

  As an exhibitor/sponsor you are entitled to an ad insert in the Conference Proceedings as per the following:
  Ad sizes:
  Single Space (Stand/Table) - 1/4 Page: (Width) 85mm x 128.5mm (Height)
  Silver/Double Space - 1/2 Page: (Width) 180mm x 128.5mm (Height)
  Gold/Triple Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
  Platinum/Triple Space - 2 x Pages: (Width) 180mm x 267mm (Height)
   Colour: Full Colour
  
  Format Artwork: High resolution PDF preferred. Artwork created by any of the following applications are accepted as well as any other program that produces the same type file formats: Adobe Illustrator, Pagemaker, Freehand, Photoshop.
  
  Material Deadline: 5pm Friday 03 May 2024
  Deliver to:Email: leon@conferencematters.co.nz 

  CD/DVD Content

  
  Principal Sponsors sponsors are able to provide content to include on the delegates’ Conference Recording. This content can be a PDF of a print ad, digital video of a TVC (mpg or avi format) or other text and images.
  Material Deadline:
  5pm Friday 03 May 2024
  Deliver to:
  Email: leon@conferencematters.co.nz
  

  Registration and Accommodation

  All attending company representatives must be registered for the meeting, including complimentary registrations. The registration form will be available in February 2024 with an option to register online.
  
  Each exhibitor will receive one free exhibition registration per trade stand purchased.
  This includes:
  
  * Name Badge
  * List of participants
  * Conference Programme
  * Morning and Afternoon Teas
  * Lunches 
  
  All other booth personnel must register at a fee of $345 ea.
  
  Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.
  
  Group discounted rates have been negotiated with Millennium Hotel, Pullman, Sudima Hotel and Princes Gate Hotel. You must book your accommodation through Conference Matters on the registration form to receive the discounted rate.

  Prizes and Competions

  We will list any prizes/competitions/giveaways you are offering from your stand. We include these details in the conference proceedings and on the main information board to give delegates a heads up on what is happening around the exhibition area. This will also help as a conversation starter and may reduce the need for repetition re introducing the prize/competition when delegates arrive at your stand.

  We can notify winners of your competition onsite, prior to the final catering session on Sun 09 June, and encourage them to visit your stand to collect their prize prior to leaving the conference. We can only do this for exhibitors who advise us what competition they are running.

  You will need to advise the winner of your competition to us at the conference registration desk by 5pm on Sat 08 June.

  Deadline for receiving your prize/competition details is Fri 03 May 2024.

  Delegate Flow Competition

  To encourage delegate flow in all areas we are running a "Digital Passport" via the Whova app.

  Attendees can access the Passport Contest through the home page of the app. From here, they will be able to collect stamps by visiting your booth and getting their QR Code scanned.

  Please ensure you have at least one person on the stand who has downloaded the app to scan attendees who want to enter the competition.

  Delegates will need to obtain a "stamp" from all exhibitors to enter the draw for a $2,000 travel voucher.

  Stand Equipment

  If you require any stand equipment, including panels, lighting etc, please contact:
  
  James Mollison & John Culpit
  BOP Event Hire
  Mob: 0272 755 265
  Fax 07 345 4341
  Email: james@bopeventhire.co.nz
  Web: www.bopeventhire.co.nz
  
  Notes and participation inclusions:• Price includes partitioning/panels, lights and power 
  • All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.8m
  • Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
  • Includes a list of the conference participants, with contact details of those who have given permission for name publication
  • Acknowledgement on registration, website and proceedings of company participation

   

  Setup and Takedown and Exhibition Times

  Setup is from 12pm on Thursday 06 June in the Unison Arena.  Access is until 8pm unless later access is requested.

  The Conference Begins at 8:30am on Friday 07 June, with delegates arriving from 7:30am and browsing the exhibition area.  Exhibitors are recommended to be present from 7:30am.

  Exhibition Times as follows:
   

  DATE DETAILS TIME Thu 06 June Exhibitor Setup 12:00pm - 8:00pm Fri 07 June Registration  7:30am Morning Tea  10:30am – 11:00am Lunch 1:00pm - 2:00pm Afternoon Tea 4:00pm - 4:30pm Sat 08 June Registration 7:30am Morning Tea  10:30am – 11:00am Lunch 1:00pm - 2:00pm Afternoon Tea 4:00pm - 4:30pm  Sun 09 June  Plenary Breakfast  7:00am - 8:15am Morning Tea  10:15am – 10:45am *Industry can packout after final catering session at 11am.

   

  Rotorua Energy Events Centre and Storage Details

  Send equipment/brochures to the Events Centre to arrive no earlier than Mon 03 June 2024 as follows:
  
  To: Rotorua GPCME 2024
  Company Name, Stand Position
  Box 1 of X
  Rotorua Energy Events Centre
  1 Queens Drive, Government Gardens
  Rotorua 3010
  NEW ZEALAND
  Ph 07 349 5141
  
  

  Delivery Label

  Please use the delivery label below to ensure your material is kept together.  If properly addressed, your material will be placed in your stand space, prior to your arrival for pack-in at 12pm on Thurs 06 June 2024.

  Click to download printable Delivery Label

  
  

  Packout Label

  All equipment/brochures must be picked up by 5pm Monday 10 June 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.  Please use the label below to ensure your material is not misplaced.

  Click to download printable Packout Label

  
  

  Map

  Instructions: Use the + and - tool on the map to zoom in and out.  To move the map around drag your mouse the direction you would like to go.
  
  
  View Larger Map
  
  

  Timetable

  DATE DETAILS TIME Mon 29 Jan Registration Opens   Fri 05 Apr Early Bird Discount ends (delegates only) Fri 03 May Conference Recording Material Deadline Fri 03 May Conference Proceedings Ad Deadline Fri 03 May Prize/Competition Details Fri 17 May Late Registration Fee applies (delegates only) Thu 06 June Optional Workshops (delegates only) 8:30am - 6:00pm Exhibitor Setup 12:00pm - 9:00pm Fri 07 June Registration  7:30am Conference  8:00am – 6:30pm Practice Managers Programme 8:30am - 6:30pm Welcome Function 6:30pm - 7:30pm Sat 08 June Plenary Breakfasts 7:00am - 7:55am Conference  8:00am – 6:30pm Practice Nurses Programme 8:00am – 6:30pm Prize winners (notify registration desk) by 5pm Sun 09 June  Plenary Breakfasts  7:00am - 7:55am Conference* 8:00am – 1:00pm *Industry can packout after final catering session at 11:00am. Mon 10 June  Courier pickups+  5:00pm +All equipment/brochures must be picked up by 5pm Monday 10 June 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.