GP CME South 2019 - Exhibition & Sponsorship

Vbase Exhibitor Guide 2019 - Section A (Introduction _ Vbase Policies).docx
Vbase Exhibitor Guide 2019 - Section B (Horncastle Arena).docx
Exhibitors_WhatYouNeedtoKnow .PDF
Induction_Form.pdf
Vbase Operational Health and Safety Polices.PDF
Internet Order Form.DOC
Horncastle Arena - Incoming Delivery Label.DOC
Horncastle Arena - Outgoing Delivery label.DOC

Exhibition Categories

• Acne and Rosacea Management • Advisory Services • Allergy • Amniotic Fluid leaks•Angina
• Anti-fungals • Appearance Medicine • Arthritis • Asthma & COPD • Blood Pressure • Books     (Medical) • Breast Cancer • Cardiovascular   • CD Audio Sales • Cervical Screening • Compression     Hosiery • Depression • Dermatology • Diabetes • Diagnostics • Eczema • Education
• Electromedical Equipment • Erectile Dysfunction • Fibre Supplement • Financial Services
• Furniture/Tables/Plinths • Hand Hygiene • Hypertension • Immunisations/Vaccines
• Incontinence • Infant Nutrition • Infant Sleep • Infection Control • Infectious Diseases - Hepatitis B     and HIV • Insurance • Melanoma • Menorrhagia • Minor Surgical Procedures • Nasal     Decongestant  • Natural Health • Ophthalmology • Osteoporosis • Pain Management • Pelvic Floor     Prolapse • Political Advocacy • Psoriasis • Pulse Oximetry • Recruitment/Locum Work
• Representation  • Resuscitation • Skincare • Sleep Apnoea • Smoking Cessation • Software     Vendors • Spirometry • Surgical Instruments  • Sutures • Telecommunications • Travel
• Women’s Health • Wound care

The meeting is structured to allow and encourage delegates to mix with industry during all catering sessions. The trade display areas host all catering functions.

Industry space will be allocated as exhibitors are confirmed.

CLICK TO DOWLOAD THE SPONSORSHIP/EXHIBITION PROSPECTUS

Click to register online for the Exhibition or Sponsorship Options

Exhibition Layout | Horncastle Arena
Addington | Christchurch

Horncastle Arena is Christchurch's largest event space.

With over 14400 square metres of conference and event space, the plenary room, exhibition and breakout rooms can be held in one dedicated area, to esnure good delegate flow and interaction in all areas throughout the meeting.

Parking is available in the immediate vicinity with over 400 parks available.

All space will be allocated on a first in basis, with preference to Platinum and Gold Sponsors.

CLICK TO ACCESS THE ONLINE EXHIBITION LAYOUT/DIRECTORY

EXHIBITION SPACE/SPONSORSHIP OPTIONS

Platinum Sponsorship (limited to two companies)....................................................$17,750 +GST
Includes:

triple stand space (9m x 2.4m),
5 complimentary rep registrations
5 complimentary tickets to the conference dinner
2 page (or DPS) colour ads in the conference proceedings (with placement preference),
CD ROM content
Satchel insert
Prize giving slot on Sun 18 August if awarding a conference prize
Acknowledgement as the principal sponsor(s) for the meeting on:
- website
- delegate newsletters
- conference registration brochure
- onsite conference signage

Gold Sponsorship.............................................................................................................$10,750 +GST
Includes:

triple stand space (9m x 2.4m),
4 complimentary company representative registrations,
1 page colour ad in Conference Proceedings,
Satchel insert

Silver Sponsorship...........................................................................................................$ 6,750 +GST
Includes:

double stand space (6m x 2.4m)
2 complimentary company representative registrations
1/2 page ad in Conference Proceedings

Exhibition Stand Space
Includes:

Single Stand Space (3m x 2.4m) (Bronze Sponsorship).................................$ 3,750 +GST
- 1 complimentary company representative registration
- colour 1/4 page ad in Conference Proceedings.

Single Table Space (2m x 1.2m) ; Bronze Sponsorship................................$ 2,000 +GST
- Includes 1 complimentary company representative registration
- colour 1/4 page ad in Conference Proceedings.

Notes and participation inclusions:

Price includes partitioning/panels, lights and power
• All single stand spaces are 3m x 2.4m x 2.3m
• Table spaces are 2m x 1.2m
• Trestle table (2m x 0.6m) and chairs can be arranged for space on request.

Includes a list of the conference participants, with contact details of those who have given permission for name publication
Acknowledgement on registration, website and proceedings of company participation

Exhibitor Registration

Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:

* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches

All other booth personnel must register at a fee of $345 ea.
Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.

OTHER SPONSORSHIP OPTIONS

Satchel Insert $500+GST
• A4 or smaller insert into conference satchel
• List of delegates attending with contact details from those who have given permission

Satchel Sponsor $5,000+GST
Includes;
• Logo acknowledgement on conference satchels
• Acknowledgement on registration brochure, website and proceedings as Satchel Sponsor
• Content on CD ROM
• List of delegates attending with contact details from those who have given permission
• Full page ad in conference proceedings if not already an exhibitor

Name Tag Sponsor $2,500+GST
Includes;
• Logo acknowledgement on name labels (must be worn by all attendees)
• NZMA logo will be on the name labels lanyard (necklace)

Welcome Cocktail Function $4,000+GST
Includes;
• Naming rights to the Welcome Function
• Acknowledgement and introduction at the Welcome Function
• Opportunity to address the participants at the function
• List of attendees at Cocktail Function, and addresses from those with permission
• 1⁄2 page ad in conference proceedings if not an exhibitor

Exhibition/Sponsorship Application

Applications for exhibition/sponsorship participation can be made on the attached form. Upon receipt a GST invoice/receipt will be forwarded confirming your participation. All space is allocated on a first-in first-served basis with preference to Platinum, Gold and Silver participants. The organisers reserve the right to change the floor plan to ensure exhibitors receive the best exposure possible with delegates and catering stations to encourage foot traffic in all areas.

Click to register online for the Exhibition or Sponsorship Options

Notes and participation inclusions:

Price inlcues partitioning/panels, lights and power
All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
• Trestle table and chairs can be arranged for space on request.
Includes a list of the conference participants, with contact details of those who have given permission for name publication
Acknowledgement on registration, website and proceedings of company participation

Cancellation

Cancellations received in writing prior to 30 April 2019 will be refunded all monies paid less an administration fee of $100+GST. After this date no refunds will be made.

The organisers reserve the right to cancel the exhibition due to events or circumstances beyond their control. All monies received will be refunded in full in this situation.

Catering

All catering and functions will be held amongst the trade/exhibition display areas. The organisers will work with the catering company to ensure all positions receive the best possible exposure with delegates.

All exhibitors will be catered for 30min prior to the scheduled catering breaks.

Internet Access

Internet connections (dialup and broadband) are available to your stand space. Cost is payable prior to the meeting; from $150+GST

Download the Internet Order Form here

Insurance

It is the responsibility of each sponsor to ensure that their stand and goods on display are adequately insured for theft and damage.

Security

General site and access security will be provided for all exhibition by the Horncastle Arena staff. Security of your exhibition site during the day is individual responsibility.

Conference Proceedings Ads

As an exhibitor/sponsor you are entitled to an ad insert in the Conference Proceedings as per the following:
Ad sizes:
Single Space (Stand/Table) - 1/4 Page: (Width) 85mm x 128.5mm (Height)
Silver/Double Space - 1/2 Page: (Width) 180mm x 128.5mm (Height)
Gold/Triple Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
Platinum/Triple Space - 2 x Pages: (Width) 180mm x 267mm (Height)
Colour: Full Colour

Format Artwork: High resolution PDF preferred. Artwork created by any of the following applications are accepted as well as any other program that produces the same type file formats: Adobe Illustrator, Pagemaker, Freehand, Photoshop.

Material Deadline: 5pm Friday 28 June 2019
Deliver to:Email: leon@conferencematters.co.nz

Online Content

Principal Sponsors, Satchel and Conference Dinner sponsors are able to provide content to include on the delegates’ CD ROM/DVD. This content can be a PDF of a print ad, digital video of a TVC (mpg or avi format) or other text and images.
Material Deadline:
5pm Friday 28 June 2019
Deliver to:
Email: leon@conferencematters.co.nz
or physical address: 34C Hawken Road, Whangarei 0112

Registration and Accommodation

All attending company representatives must be registered for the meeting, including complimentary registrations.

Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:

* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches

All other booth personnel must register at a fee of $345 ea.

Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.

Group discounted rates have been negotiated with the hotels noted. You must book your accommodation through Conference Matters on the registration form to receive the discounted rate.

Prizes and Competions

We will list any prizes/competitions/giveaways you are offering from your stand. We include these details in the conference proceedings and on the main information board to give delegates a heads up on what is happening around the exhibition area. This will also help as a conversation starter and may reduce the need for repetition re introducing the prize/competition when delegates arrive at your stand.

We can notify winners of your competition onsite, prior to the final catering session on Sun 14 June, and encourage them to visit your stand to collect their prize prior to leaving the conference. We can only do this for exhibitors who advise us what competition they are running.

You will need to advise the winner of your competition to us at the conference registration desk by 5pm on Sat 10 August.

Deadline for receiving your prize/competition details is Fri 28 June 2019.

Delegate Flow Competition

To encourage delegate flow in all areas we are running a famous painting competition.

Each exhibitor will be issued with a piece of the painting. Delegates will need to obtain a piece from all exhibitors to enter the draw for:

• Accommodation package at exclusive New Zealand Lodge.

The entry form will be a page in the conference proceedings book.

Stand Equipment

If you require any stand equipment, including panels, lighting etc, please contact:

Gemma Hopkins
Peek Displays
DDI: 03 339 9786
Mob: 021 791 891
Fax 03 339 8363
Email: Gemma.H@peek.co.nz
Web: www.peek.co.nz

Notes and participation inclusions:• Price includes partitioning/panels, lights and power
• All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
• Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
• Includes a list of the conference participants, with contact details of those who have given permission for name publication
• Acknowledgement on registration, website and proceedings of company participation

Setup and Takedown and Exhibition Times

Setup is from 12pm on Thursday 08 August in at the Horncastle Arena. Access is until 8pm unless later access is requested.

The Conference Begins at 8:00am on Friday 09 August, with delegates arriving from 7:30am and browsing the exhibition area. Exhibitors are recommended to be present from 7:30am.

Exhibition Times as follows:

DATE	DETAILS	TIME
Thu 08 Aug	Exhibitor Setup	12:00pm - 8:00pm
Thu 08 Aug	Pre-conference workshops	8:00am - 6:30pm
Fri 09 Aug	Registration	7:30am
	Morning Tea	10:30am – 11:00am
	Lunch	1:00pm - 2:00pm
	Afternoon Tea	4:00pm - 4:30pm
Sat 10 Aug	Registration	7:30am
	Morning Tea	10:30am – 11:00am
	Lunch	1:00pm - 2:00pm
	Afternoon Tea	4:00pm - 4:30pm
Sun 11 Aug	Plenary Breakfast	7:00am - 8:15am
	Morning Tea	10:30am – 11:00am
	*Industry can packout after final catering session at 11am.

Horncastle Arena Delivery and Storage Details

Send equipment/brochures to the Horncastle Arena to arrive no earlier than Mon 05 August 2019 as follows:

To: South GP CME 2019
Event Number: #21449 Company Name, Stand Position
Box 1 of X
DELIVERY ADDRESS:
Horncastle Arena
55 Jack Hinton Drive
Addington
Christchurch 8024, New Zealand

All equipment/brochures must be picked up by 5pm Monday 12 August 2019. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.

Click to download printable Delivery Label

Packout Label

All equipment/brochures must be picked up by 5pm Monday 12 August 2019. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately. Please use the label below to ensure your material is not misplaced.

Click to download printable Packout Label

Map

Instructions: Use the + and - tool on the map to zoom in and out. To move the map around drag your mouse the direction you would like to go.

Timetable

DATE	DETAILS	TIME
February 2019	Registration Opens
Fri 31 May	Early Bird Discount ends (delegates only)
Fri 28 June	CDROM/DVD Material Deadline
Fri 28 June	Conference Proceedings Ad Deadline
Fri 05 July	Late Registration Fee applies (delegates only)

Thu 08 Aug	Exhibitor Setup	12:00pm - 8:30pm
Thu 08 Aug	Pre-conference workshops	8:00am - 6:30pm
Fri 09 Aug	Registration	7:30am
	Conference	8:00am – 6:30pm
	Practice Managers	8:30am - 6:30pm
	Cocktail Function	6:30pm - 7:30pm
	Symposium	7:30pm - 9:00pm
Sat 10 Aug	Plenary Breakfast	7:00am - 8:15am
	Conference	8:30am – 6:30pm
	Practice Nurses Programme	8:30am – 5:30pm
Sun 11 Aug	Plenary Breakfast	7:00am - 8:15am
	Conference*	8:30am – 1:00pm
	*Industry can packout after final catering session at 11am.
Mon 12 Aug	Courier pickups+	5:00pm
	+All equipment/brochures must be picked up by 5pm Monday 12 August 2019. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.