South GP CME, Christchurch
 
SPONSORSHIP & EXHIBITION

South GPCME 2024 will attract a wide range of general practitioners and nurses, with a total attendance expected of around 600-650 attendees.  The Exhibition is a major part of the conference and will provide delegates with a wide update in one location.

See below for further details on:
Exhibition Categories
Exhibition Layout
Exhibition/Sponsorship Options
Sponsorship Only Options
Exhibition/Sponsorship Application
Cancellation
Catering
Internet Access
Conference Proceedings Ads
CDROM Content
Registration & Accommodation
Display/Stand Equipment details
Storage/Delivery details
Map
Timetable

Te Pae Christchurch Convention Centre Documents

Exhibitor Guide
Delivery Label
Your Safety at Te Pae Christchurch
Health and Safety Induction
Health and Safety Guide
Job Safety Environmental Analysis
Packout Label

Exhibition Categories

•  Acne and Rosacea Management  •  Advisory Services  •  Allergy  •  Amniotic Fluid leaks•Angina
•  Anti-fungals  •  Appearance Medicine  •  Arthritis  •  Asthma & COPD  •  Blood Pressure  •  Books     (Medical)  •  Breast Cancer  •  Cardiovascular   •  CD Audio Sales  •  Cervical Screening  •  Compression     Hosiery  •  Depression  •  Dermatology  •  Diabetes  •  Diagnostics  •  Eczema  •  Education  
•  Electromedical Equipment  •  Erectile Dysfunction  •  Fibre Supplement  •  Financial Services 
•  Furniture/Tables/Plinths  •  Hand Hygiene  •  Hypertension  • Immunisations/Vaccines  
•  Incontinence  •  Infant Nutrition  •  Infant Sleep  •  Infection Control  •  Infectious Diseases - Hepatitis B     and HIV •  Insurance  •  Melanoma  •  Menorrhagia  •  Minor Surgical Procedures  •  Nasal     Decongestant  •  Natural Health  •  Ophthalmology  •  Osteoporosis  • Pain Management  •  Pelvic Floor     Prolapse  •  Political Advocacy  •  Psoriasis  •  Pulse Oximetry  • Radiology  •  Recruitment/Locum Work  
•  Representation  •  Resuscitation  •  Skincare  •  Sleep Apnoea  •  Smoking Cessation  •  Software     Vendors •  Spirometry  •  Surgical Instruments  •  Sutures  •  Telecommunications  •  Travel  
•  Women’s Health  •  Wound care


The meeting is structured to allow and encourage delegates to mix with industry during all catering sessions. The trade display areas host all catering functions.

Industry space will be allocated as exhibitors are confirmed.


Exhibition Layout | Te Pae Christchurch Convention Centre 
Christchurch


Te Pae Christchurch is the city's gathering place — an architectural and social landmark designed as a welcoming heart in the centre of the city.  

This is a world-class venue, carefully designed and purpose-built to respond to the full range of your event requirements.

With over 28,000 square metres of conference and event space, the plenary room, exhibition and breakout rooms can be held in one dedicated area, to ensure good delegate flow and interaction in all areas throughout the meeting.

Parking is available in the immediate vicinity with over 400 parks available.

All attendees in 2023 have the right to re-book the same position in 2024 up until 28 Feb 2024. After 28 Feb 2024 space will be allocated on a first in basis, with preference to Platinum and Gold Sponsors.



EXHIBITION SPACE/SPONSORSHIP OPTIONS


Platinum Sponsorship (limited to two companies)....................................................$17,950 +GST
 Includes:

  • triple stand space (9m x 2.4m), 
  • 5 complimentary rep registrations
  • 2 page (or DPS) colour ads in the conference proceedings (with placement preference), 
  • CD ROM content
  • Satchel insert
  • Prize giving slot on Sun 18 August if awarding a conference prize
  • Acknowledgement as the principal sponsor(s) for the meeting on: 
    • website 
    • delegate newsletters 
    • conference registration brochure
    • onsite conference signage

Gold Sponsorship.............................................................................................................$10,950 +GST
Includes:

  • triple stand space (9m x 2.4m), 
  • 4 complimentary company representative registrations, 
  • 1 page colour ad in Conference Proceedings, 
  • Satchel insert

Silver Sponsorship...........................................................................................................$ 6,950 +GST
Includes:

  • double stand space (6m x 2.4m)
  • 2 complimentary company representative registrations
  • 1/2 page ad in Conference Proceedings

Exhibition Stand Space
Includes:

  • Single Stand Space (3m x 2.4m) (Bronze Sponsorship).................................$ 3,950 +GST
    • 1 complimentary company representative registration
    • colour 1/4 page ad in Conference Proceedings.
  •  Single Table Space (2m x 1.2m) ; Bronze Sponsorship................................$ 2,500 +GST
    • Includes 1 complimentary company representative registration 
    • colour 1/4 page ad in Conference Proceedings.

Notes and participation inclusions:

  • Price includes partitioning/panels, lights and power 
    • All single stand spaces are 3m x 2.4m x 2.3m
    • Table spaces are 2m x 1.2m
    • Trestle table (2m x 0.6m) and chairs can be arranged for space on request.
  • Includes a list of the conference participants, with contact details of those who have given permission for name publication
  • Acknowledgement on registration, website and proceedings of company participation
Exhibitor Registration

Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:

* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches 

All other booth personnel must register at a fee of $345 ea.
Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.

 

OTHER SPONSORSHIP OPTIONS

Satchel Insert $500+GST
• A4 or smaller insert into conference satchel
• List of delegates attending with contact details from those who have given permission

Satchel Sponsor $5,000+GST
Includes;
• Logo acknowledgement on conference satchels
• Acknowledgement on registration brochure, website and proceedings as Satchel Sponsor
• Content on CD ROM
• List of delegates attending with contact details from those who have given permission
• Full page ad in conference proceedings if not already an exhibitor

Name Tag Sponsor $2,500+GST
 Includes;
• Logo acknowledgement on name labels (must be worn by all attendees)
• GP CME logo will be on the name labels lanyard (necklace)


Welcome Function $4,000+GST
 Includes;
• Naming rights to the Welcome Function
• Acknowledgement and introduction at the Welcome Function
• Opportunity to address the participants at the function
• List of attendees at Function, and addresses from those with permission
• 1⁄2 page ad in conference proceedings if not an exhibitor

Exhibition/Sponsorship Application

Applications for exhibition/sponsorship participation can be made on the online form. Upon receipt a GST invoice/receipt will be forwarded confirming your participation.  All attendees in 2023 have the right to re-book the same position in 2024 up until 28 Feb 2024. After 28 Feb 2024 space is allocated on a first-in first-served basis with preference to Platinum, Gold and Silver participants. The organisers reserve the right to change the floor plan to ensure exhibitors receive the best exposure possible with delegates and catering stations to encourage foot traffic in all areas.


Notes and participation inclusions:
  • Price inlcues partitioning/panels, lights and power 
  • All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
  • Includes a list of the conference participants, with contact details of those who have given permission for name publication
  • Acknowledgement on registration, website and proceedings of company participation
Cancellation


Cancellations received in writing prior to 30 April 2024 will be refunded all monies paid less an administration fee of $500+GST. After this date no refunds will be made.

The organisers reserve the right to cancel the exhibition due to events or circumstances beyond their control. All monies received will be refunded in full in this situation.

Catering

All catering and functions will be held amongst the trade/exhibition display areas. The organisers will work with the catering company to ensure all positions receive the best possible exposure with delegates.

All exhibitors will be catered for 30min prior to the scheduled catering breaks.

Internet Access

Internet connections (dialup and broadband) are available to your stand space. Cost is payable prior to the meeting; from $200+GST

Download the Internet Order Form here

Insurance

It is the responsibility of each sponsor to ensure that their stand and goods on display are adequately insured for theft and damage.

Security

General site and access security will be provided for all exhibition by the Te Pae Christchurch Convention Centre staff.  Security of your exhibition site during the day is individual responsibility.

Conference Proceedings Ads

As an exhibitor/sponsor you are entitled to an ad insert in the Conference Proceedings as per the following:
Ad sizes:
Single Space (Stand/Table) - 1/4 Page: (Width) 85mm x 128.5mm (Height)
Silver/Double Space - 1/2 Page: (Width) 180mm x 128.5mm (Height)
Click for larger example Gold/Triple Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
Platinum/Triple Space - 2 x Pages: (Width) 180mm x 267mm (Height)
 Colour: Full Colour

Format Artwork: High resolution PDF preferred. Artwork created by any of the following applications are accepted as well as any other program that produces the same type file formats: Adobe Illustrator, Pagemaker, Freehand, Photoshop.

Material Deadline: 5pm Friday 28 June 2024
Deliver to:Email: leon@conferencematters.co.nz 

Online Content


Principal Sponsors, Satchel and Conference Dinner sponsors are able to provide content to include on the delegates’ CD ROM/DVD. This content can be a PDF of a print ad, digital video of a TVC (mpg or avi format) or other text and images.
Material Deadline:
5pm Friday 28 June 2024
Deliver to:
Email: leon@conferencematters.co.nz
or physical address: 34C Hawken Road, Whangarei 0112

Registration and Accommodation

All attending company representatives must be registered for the meeting, including complimentary registrations. 

Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:

* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches 

All other booth personnel must register at a fee of $345 ea.

Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.

Group discounted rates have been negotiated with the hotels noted. You must book your accommodation through Conference Matters on the registration form to receive the discounted rate.

Prizes and Competions

We will list any prizes/competitions/giveaways you are offering from your stand. We include these details in the conference proceedings and on the main information board to give delegates a heads up on what is happening around the exhibition area. This will also help as a conversation starter and may reduce the need for repetition re introducing the prize/competition when delegates arrive at your stand.

We can notify winners of your competition onsite, prior to the final catering session on Sun 18 August, and encourage them to visit your stand to collect their prize prior to leaving the conference. We can only do this for exhibitors who advise us what competition they are running.

You will need to advise the winner of your competition to us at the conference registration desk by 5pm on Sat 17 August.

Deadline for receiving your prize/competition details is Fri 28 June 2024.

Delegate Flow Competition

To encourage delegate flow in all areas we are running a "Digital Passport" via the Whova app.

Attendees can access the Passport Contest through the home page of the app. From here, they will be able to collect stamps by visiting your booth and getting their QR Code scanned.

Please ensure you have at least one person on the stand who has downloaded the app to scan attendees who want to enter the competition.

Delegates will need to obtain a "stamp" from all exhibitors to enter the draw for a $2,000 travel voucher.

Stand Equipment

If you require any stand equipment, including panels, lighting etc, please contact:

Fiona Lovell-Smith
Peek Displays 
Office: 03 339 8361
Mob: 021 849 969
Fax 03 339 8363
Email: Fiona.L@peek.co.nz
Web: www.peek.co.nz

Notes and participation inclusions:• Price includes partitioning/panels, lights and power 
• All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
• Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
• Includes a list of the conference participants, with contact details of those who have given permission for name publication
• Acknowledgement on registration, website and proceedings of company participation

 

Setup and Takedown and Exhibition Times

Setup is from 12pm on Thursday 15 August in at the Te Pae Christchurch Convention Centre.  Access is until 8pm unless later access is requested.

The Conference Begins at 8:00am on Friday 16 August, with delegates arriving from 7:30am and browsing the exhibition area.  Exhibitors are recommended to be present from 7:30am.

Exhibition Times as follows:
 

DATE DETAILS TIME
Thu 15 Aug Exhibitor Setup 12:00pm - 8:00pm
Thu 15 Aug Pre-conference workshops 8:00am - 6:30pm
Fri 16 Aug Registration

7:30am

Morning Tea  10:30am – 11:00am
Lunch 1:00pm - 2:00pm
Afternoon Tea 4:00pm - 4:30pm
Sat 17 Aug Registration 7:30am
Morning Tea  10:30am – 11:00am
Lunch 1:00pm - 2:00pm
Afternoon Tea 4:00pm - 4:30pm 
Sun 18 Aug Plenary Breakfast  7:00am - 8:15am
Morning Tea  10:30am – 11:00am
*Industry can packout after final catering session at 11am.

 

Te Pae Christchurch Convention Centre Delivery and Storage Details

Send equipment/brochures to the Te Pae Christchurch Convention Centre to arrive no earlier than Mon 12 August 2024 as follows:

To: South GPCME 2024
Event Number: #11677 Company Name, Stand Position
Box 1 of X
DELIVERY ADDRESS:
Te Pae Christchurch Convention Centre
Loading Dock via Armagh Street
188 Oxford Terrace
Christchurch
New Zealand 8011

All equipment/brochures must be picked up by 5pm Monday 19 August 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.

 



Packout Label

All equipment/brochures must be picked up by 5pm Monday 19 August 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.  Please use the label below to ensure your material is not misplaced.


Map

Instructions: Use the + and - tool on the map to zoom in and out.  To move the map around drag your mouse the direction you would like to go.



Timetable

DATE DETAILS TIME
February 2024 Registration Opens  
Fri 31 May Early Bird Discount ends (delegates only)
Fri 28 June CDROM/DVD Material Deadline
Fri  28 June Conference Proceedings Ad Deadline
Fri 28 June Late Registration Fee applies (delegates only)
Thu 15 Aug Exhibitor Setup 12:00pm - 8:30pm
Thu 15 Aug Pre-conference workshops 8:00am - 6:30pm
Fri 16 Aug Registration 

7:30am

Conference  8:00am – 6:30pm
Practice Managers  8:00am - 6:30pm
Welcome Function 6:30pm - 7:30pm
Symposium 7:30pm - 9:00pm
Sat 17 Aug Plenary Breakfasts 7:00am - 8:15am
Conference  8:30am – 6:30pm
Practice Nurses Programme 8:00am – 6:30pm
Sun 18 Aug Plenary Breakfast  7:00am - 8:15am
Conference* 8:30am – 1:00pm
*Industry can packout after final catering session at 11am.
Mon 19 Aug Courier pickups+  5:00pm
+All equipment/brochures must be picked up by 5pm Monday 19 August 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.