Exhibitor Guide
Delivery Label
Your Safety at Te Pae Christchurch
Health and Safety Induction
Health and Safety Guide
Job Safety Environmental Analysis
Packout Label
• Acne and Rosacea Management • Advisory Services
• Allergy
• Amniotic Fluid leaks•Angina
• Anti-fungals • Appearance Medicine • Arthritis
• Asthma & COPD
• Blood Pressure • Books (Medical) •
Breast Cancer • Cardiovascular • CD Audio Sales
• Cervical Screening
• Compression Hosiery • Depression •
Dermatology • Diabetes • Diagnostics
• Eczema • Education
• Electromedical Equipment • Erectile Dysfunction
• Fibre Supplement • Financial Services
• Furniture/Tables/Plinths • Hand Hygiene
• Hypertension • Immunisations/Vaccines
• Incontinence • Infant Nutrition • Infant Sleep
• Infection Control • Infectious Diseases - Hepatitis B and HIV
• Insurance • Melanoma • Menorrhagia
• Minor Surgical Procedures
• Nasal Decongestant • Natural Health • Ophthalmology •
Osteoporosis • Pain Management
• Pelvic Floor Prolapse
• Political Advocacy • Psoriasis •
Pulse Oximetry • Radiology • Recruitment/Locum Work
•
Representation • Resuscitation • Skincare
• Sleep Apnoea • Smoking Cessation •
Software Vendors • Spirometry
• Surgical Instruments • Sutures •
Telecommunications • Travel
• Women’s Health
• Wound care
The meeting is structured to allow and encourage delegates to mix with industry during all catering sessions. The trade display areas host all catering functions.
Industry space will be allocated as exhibitors are confirmed.
Exhibition Layout | Te Pae Christchurch Convention Centre
Christchurch
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Te Pae Christchurch is the city's gathering place — an architectural and social landmark designed as a welcoming heart in the centre of the city.
This is a world-class venue, carefully designed and purpose-built to respond to the full range of your event requirements.
With over 28,000 square metres of conference and event space, the plenary
room, exhibition and breakout rooms can be held in one dedicated area, to
ensure good delegate flow and interaction in all areas throughout the
meeting.
Parking is available in the immediate vicinity with over 400 parks
available.
All attendees in 2023 have the right to re-book the same position in 2024 up until 28 Feb 2024. After 28 Feb 2024 space will be allocated on a first in basis, with preference to Platinum and Gold Sponsors.
EXHIBITION SPACE/SPONSORSHIP OPTIONS |
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Platinum Sponsorship (limited to two
companies)....................................................$17,950 +GST
Includes:
- triple stand space (9m x 2.4m),
- 5 complimentary rep registrations
- 2 page (or DPS) colour ads in the conference proceedings (with placement preference),
- CD ROM content
- Satchel insert
- Prize giving slot on Sun 18 August if awarding a conference prize
- Acknowledgement as the principal sponsor(s) for the meeting
on:
- website
- delegate newsletters
- conference registration brochure
- onsite conference signage
Gold Sponsorship.............................................................................................................$10,950 +GST
Includes:
- triple stand space (9m x 2.4m),
- 4 complimentary company representative registrations,
- 1 page colour ad in Conference Proceedings,
- Satchel insert
Silver Sponsorship...........................................................................................................$
6,950 +GST
Includes:
- double stand space (6m x 2.4m)
- 2 complimentary company representative registrations
- 1/2 page ad in Conference Proceedings
Exhibition Stand Space
Includes:
- Single Stand Space (3m x 2.4m) (Bronze
Sponsorship).................................$ 3,950 +GST
- 1 complimentary company representative registration
- colour 1/4 page ad in Conference Proceedings.
- Single Table Space (2m x 1.2m) ; Bronze Sponsorship................................$
2,500 +GST
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Includes 1 complimentary company representative registration
- colour 1/4 page ad in Conference
Proceedings.
Notes and participation inclusions:
- Price includes partitioning/panels, lights and power
• All single stand spaces are 3m x 2.4m x 2.3m
• Table spaces are 2m x 1.2m
• Trestle table (2m x 0.6m) and chairs can be arranged for space on request.
- Includes a list of the conference participants, with contact details of those who have given permission for name publication
- Acknowledgement on registration, website and proceedings of company participation
Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:
* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches
All other booth personnel must register at a fee of $345 ea.
Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.
OTHER SPONSORSHIP OPTIONS |
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Satchel Insert $500+GST
• A4 or smaller insert into conference satchel
• List of delegates attending with contact details from those who have given permission
Satchel Sponsor $5,000+GST
Includes;
• Logo acknowledgement on conference satchels
• Acknowledgement on registration brochure, website and proceedings as Satchel Sponsor
• Content on CD ROM
• List of delegates attending with contact details from those who have given permission
• Full page ad in conference proceedings if not already an exhibitor
Name Tag Sponsor $2,500+GST
Includes;
• Logo acknowledgement on name labels (must be worn by all attendees)
• GP CME logo will be on the name labels lanyard (necklace)
Lanyard Sponsor $1,500+GST
Plus cost of production. Includes;
• Supply 800 lanyards with sewn C-Hook at each end (double ends to connect to name tags)All medical attendees will be handed the sponsored lanyards.
• Exhibitors will be supplied with a blue GPCME lanyard.
Welcome Function $4,000+GST
Includes;
• Naming rights to the Welcome Function
• Acknowledgement and introduction at the Welcome Function
• Opportunity to address the participants at the function
• List of attendees at Function, and addresses from those with permission
• 1⁄2 page ad in conference proceedings if not an exhibitor
Exhibition/Sponsorship Application |
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Applications for exhibition/sponsorship participation can be made on the
online form. Upon receipt a GST invoice/receipt will be forwarded confirming your participation.
All attendees in 2023 have the right to re-book the same position in 2024 up until 28 Feb 2024. After 28 Feb 2024 space is allocated on a first-in first-served basis with preference to
Platinum, Gold and Silver participants.
The organisers reserve the right to change the floor plan to ensure exhibitors receive the best exposure possible with delegates and catering stations to encourage foot traffic in all areas.
Notes and participation inclusions:
- Price inlcues partitioning/panels, lights and power
- All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
- Includes a list of the conference participants, with contact details of those who have given permission for name publication
- Acknowledgement on registration, website and proceedings of company participation
Cancellations received in writing prior to 30 April 2024 will be refunded all monies paid less an administration fee of
$500+GST. After this date no refunds will be made.
The organisers reserve the right to cancel the exhibition due to events or circumstances beyond their control. All monies received will be refunded in full in this situation.
All catering and functions will be held amongst the trade/exhibition display areas. The organisers will work with the catering company to ensure all positions receive the best possible exposure with delegates.
All exhibitors will be catered for 30min prior to the scheduled catering breaks.
Internet connections (dialup and broadband) are available to your stand space. Cost is payable prior to the
meeting; from $200+GST
Download the Internet Order Form here
It is the responsibility of each sponsor to ensure that their stand and goods on display are adequately insured for theft and damage.
General site and access security will be provided for all exhibition by the
Te Pae Christchurch Convention Centre staff.
Security of your exhibition site during the day is individual responsibility.
Conference Proceedings Ads |
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As an exhibitor/sponsor you are entitled to an ad insert in the Conference Proceedings as per the following:
Ad sizes:
Single Space (Stand/Table) - 1/4 Page: (Width) 85mm x 128.5mm (Height)
Silver/Double Space - 1/2 Page: (Width) 180mm x 128.5mm (Height)
Gold/Triple Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
Platinum/Triple Space - 2 x Pages: (Width) 180mm x 267mm (Height)
Colour: Full Colour
Format Artwork: High resolution PDF preferred. Artwork created by any of the following
applications are accepted as well as any other program that produces the same type file
formats: Adobe Illustrator, Pagemaker, Freehand, Photoshop.
Material Deadline: 5pm Friday 28 June 2024
Deliver to:Email: leon@conferencematters.co.nz
Principal Sponsors, Satchel and Conference Dinner sponsors are able to provide content to include on the delegates’ CD
ROM/DVD. This content can be a PDF of a print ad, digital video of a TVC (mpg or avi format) or other text and images.
Material Deadline:
5pm Friday 28 June 2024
Deliver to:
Email: leon@conferencematters.co.nz
or physical address: 34C Hawken Road, Whangarei 0112
Registration and Accommodation |
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All attending company representatives must be registered for the meeting, including complimentary registrations.
Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:
* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches
All other booth personnel must register at a fee of $345 ea.
Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.
Group discounted rates have been negotiated with the hotels noted. You must book your accommodation through Conference Matters on the registration form to receive the discounted rate.
We will list any prizes/competitions/giveaways you are offering from your stand. We include these details in the conference
proceedings and on the main information board to give delegates a heads up on what is happening around the exhibition
area. This will also help as a conversation starter and may reduce the need for repetition re introducing the prize/competition
when delegates arrive at your stand.
We can notify winners of your competition onsite, prior to the final catering session on Sun
18 August, and encourage them to visit your stand to collect their prize prior to leaving the conference. We can only do this for exhibitors who advise us what
competition they are running.
You will need to advise the winner of your competition to us at the conference registration desk by
5pm on Sat 17 August.
Deadline for receiving your prize/competition details is Fri 28 June 2024.
Delegate Flow
Competition |
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To encourage delegate flow in all areas we are running a "Digital Passport" via the Whova app.
Attendees can access the Passport Contest through the home page of the app. From here, they will be able to collect stamps by visiting your booth and getting their QR Code scanned.
Please ensure you have at least one person on the stand who has downloaded the app to scan attendees who want to enter the competition.
Delegates will need to obtain a "stamp" from all exhibitors to enter the draw for a $2,000 travel voucher.
If you require any stand equipment, including panels, lighting etc, please contact:
Fiona Lovell-Smith
Peek Displays
Office: 03 339 8361
Mob: 021 849 969
Fax 03 339 8363
Email: Fiona.L@peek.co.nz
Web: www.peek.co.nz
Notes and participation inclusions:• Price includes partitioning/panels, lights
and power
• All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
• Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
• Includes a list of the conference participants, with contact details of those who have given permission for name publication
• Acknowledgement on registration, website and proceedings of company participation
Setup and Takedown and Exhibition Times |
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Setup is from 12pm on Thursday 15 August in at the Te Pae Christchurch Convention Centre. Access
is until 8pm unless later access is requested.
The Conference Begins at 8:00am on Friday 16 August, with delegates arriving
from 7:30am and browsing the exhibition area. Exhibitors are
recommended to be present from 7:30am.
Exhibition Times as follows:
DATE |
DETAILS |
TIME |
Thu 15 Aug |
Exhibitor Setup |
12:00pm - 8:00pm |
Thu 15 Aug |
Pre-conference workshops |
8:00am - 6:30pm |
Fri 16 Aug |
Registration |
7:30am
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Morning Tea |
10:30am – 11:00am |
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Lunch
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1:00pm - 2:00pm
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Afternoon Tea
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4:00pm - 4:30pm |
Sat 17 Aug |
Registration |
7:30am |
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Morning Tea |
10:30am – 11:00am |
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Lunch |
1:00pm - 2:00pm |
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Afternoon Tea |
4:00pm - 4:30pm |
Sun 18 Aug |
Plenary Breakfast |
7:00am - 8:15am |
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Morning Tea |
10:30am – 11:00am |
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*Industry can packout after final catering session at 11am. |
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Te Pae Christchurch Convention Centre Delivery and Storage Details |
Send equipment/brochures to the Te Pae Christchurch Convention Centre to arrive no earlier than Mon 12
August 2024 as follows:
To: South GPCME 2024
Event Number: #11677
Company Name, Stand Position
Box 1 of X
DELIVERY ADDRESS:
Te Pae Christchurch Convention Centre
Loading Dock via Armagh Street
188 Oxford Terrace
Christchurch
New Zealand 8011
All equipment/brochures must be picked up by 5pm Monday 19 August 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.
All equipment/brochures must be picked up by 5pm Monday 19 August 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.
Please use the label below to ensure your material is not misplaced.
Instructions: Use the + and - tool on the map to zoom in and out.
To move the map around drag your mouse the direction you would like to go.
DATE |
DETAILS |
TIME |
February 2024 |
Registration Opens |
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Fri 31 May |
Early Bird Discount ends (delegates only) |
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Fri 28 June |
CDROM/DVD Material Deadline |
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Fri 28 June |
Conference Proceedings Ad Deadline |
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Fri 28 June |
Late Registration Fee applies (delegates only) |
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Thu 15 Aug |
Exhibitor Setup |
12:00pm - 8:30pm |
Thu 15 Aug |
Pre-conference workshops |
8:00am - 6:30pm |
Fri 16 Aug |
Registration |
7:30am
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Conference |
8:00am – 6:30pm |
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Practice Managers |
8:00am - 6:30pm |
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Welcome Function
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6:30pm - 7:30pm
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Symposium
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7:30pm - 9:00pm
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Sat 17 Aug |
Plenary Breakfasts |
7:00am - 8:15am |
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Conference |
8:30am – 6:30pm |
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Practice Nurses Programme |
8:00am – 6:30pm |
Sun 18 Aug |
Plenary Breakfast |
7:00am - 8:15am |
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Conference* |
8:30am – 1:00pm |
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*Industry can packout after final catering session at 11am. |
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Mon 19 Aug |
Courier pickups+ |
5:00pm |
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+All equipment/brochures must be picked up by 5pm Monday 19 August 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately. |
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